New Carlisle-Olive Township Public Library (NCPL) provides art exhibit and display spaces for public use. Exhibit and display spaces are available to individuals and community nonprofit groups on equal terms regardless of opinion or affiliation. NCPL does not sponsor or endorse the views of any individual or group using the exhibit and display spaces.

  1. The exhibitor is responsible for setting up their own collection, arranging, and dismantling their exhibit.
  2. Installation and removal must be completed during regular library hours by the exhibitor. NCPL does not guarantee that staff will be available to help.
  3. NCPL’s hanging system is to be used to display the exhibitor’s work. No additional hooks, nails, adhesives, or other fasteners may be attached to the walls.
  4. The exhibitor may provide an 8.5”x11” sheet with biographical or collection information to be included with the exhibit in a sign holder provided by NCPL. Business cards may also be provided.
  5. Direct sale of works on exhibit is not permitted on Library property. There shall be no pricing information posted with the works.
  6. The exhibitor gives permission for NCPL to photograph the exhibit and use those photographs, along with the provided exhibitor information, for promotional purposes.
  7. The Library is not responsible for any loss, theft, or damage that may occur while works are on exhibit.
  8. The Library reserves the right to deny requests for any reason and to remove exhibits at any time, with or without notice.
Item Loan Period Renewals Fine Limit
Books

Magazines (except current issue)

Audiobooks

CDs

Board Games

2 Weeks 2 renewals

Excluding items
with holds

No overdue fines 100 items
DVDs

Video Games

Kits

1 Week 2 renewals

Excluding items
with holds

No overdue fines 10 items
New Release
DVDs
1 Week No renewals No overdue fines 3 items
Things 1 Week 2 renewals

Excluding items
with holds

No overdue fine

$20 cleaning fee
if necessary

5
Equipment 1 day No renewals No Overdue fines
Inter-Library Loan Set by lending
library
Set by lending
library
Set by lending
library
Replacement Card $2.00
Out of District Card $199.99
PLAC Card Set by IN State
Library
Lost or Damaged
items
List Price
Replacement Case $3.00
Prints and Copies $.10
Incoming Fax $.10
Outgoing Fax $1.00 per page
Lamination Business card
$.50

5×7 or 8.5×11
$2.00

Lost and Stolen Cards

Patrons are responsible for all items checked out on their card.  Lost or stolen Library cards should be reported immediately to prevent others from checking out items on your account.

Lost and Damaged Items

Items not returned, or returned damaged beyond normal wear and tear, will be charged to the patron account at the list price of the item. Shipping and processing fees are included in this price. Replacement items purchased by the patron will not be accepted.

Blocks

The borrowing privileges of patrons are blocked when their accumulated fines and fees total $3.00 or more or they have overdue items that cannot be renewed.

The New Carlisle-Olive Township Public Library (NCPL) aims to assure high quality, professional service to all its patrons.

NCPL supports the rights of all individuals to:

  1. Use the library without discrimination
  2. Receive friendly, courteous, and respectful service
  3. Have free and equal access to information
  4. Have a clean, comfortable, and pleasant environment
  5. Use the library undisturbed without threat of harm to person or property, or interference with library use

Definition of Problem Behavior

Problem behavior includes behavior within the Library or on Library premises that interferes with the use of the Library by other patrons, creates a risk of injury to patrons or Library personnel, interferes with the work of Library personnel, or creates a risk of damage to Library property.

  1. Persons failing to follow NCPL’s Code of Conduct may be asked to leave. Repeat violations may result in suspension of library privileges.
  2. The revocation or denial of library privileges may be appealed in writing to the Library Director within 10 days after the revocation or suspension.
  3. Within 10 days of the receipt of the notice, the patron shall schedule a meeting with the Library Director to resolve the issue of the library privileges being revoked or denied.  If the resolution cannot be reached with the Library Director, the patron may make a written request to the Library Director, within 10 days of the meeting with the Director, asking that the matter be addressed by the Library Board at the next monthly Board Meeting. The Library Board decision shall be final and may be appealed in a court of competent jurisdiction.
  4. The individual requesting the appeal may attend the Board Meeting and make a short presentation after which the Board shall decide the matter. The patron instituting an appeal at either the director level or the library board level, shall have the right to bring legal counsel with him or her to the hearing.

NCPL is for everyone’s enjoyment. For the comfort and safety of patrons, volunteers, and staff, and the protection of Library property, the following actions are examples of conduct not allowed on Library property. These are not inclusive.

  • Violation of any local, state or federal law
  • Vandalism or deliberate destruction of library property or materials
  • Theft of library materials or the personal property of other patrons or staff members
  • Deliberate disruption of library services
  • Use of abusive language, loud talking or laughing that disrupts or could disrupt other patrons
  • Smoking, use of tobacco products, and use of e-cigarettes
  • Entering the building without shoes or shirts
  • Panhandling, soliciting and loitering
  • Failure to supervise a child, of whom you are a parent or legal guardian, so that he or she does not disturb other persons in the library or damage library property
  • Being under the influence, possessing alcohol or drugs, selling drugs or alcoholic beverages.
  • Use of Library computers which violates NCPL’s Internet Acceptable Use Policy.
  • Sleeping
  • Using the public restrooms for any activity not usually associated with public restroom use; including bathing, washing clothes, sexual activity, preparing or storing food and drink, etc.
  • Harassment of, including staring, following, or photographing library users or staff.
  • Abuse or improper use of furniture, equipment or materials.
  • Leaving personal belongings unattended. The library reserves the right to inspect all bags, purses, briefcases, packs and the like.
  • Leaving pets unattended on Library property at any time. Pets must be on a leash and accompanied by a rightful owner at all times.

Purpose

To provide and make accessible a balanced collection of materials in various media that is responsive to community needs and interests.

Intellectual Freedom

NCPL affirms the American Library Association’s Library Bill of Rights and acknowledges it as a foundation for the selection and deselection of materials in all formats.

Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

  1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
  2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.

III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.

  1. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
  2. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
  3. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Ultimate responsibility for materials selection rests with the Director, who operates within the framework of this selection policy adopted by the Library Board. The Director may delegate selection of materials to qualified staff members.

Acquisition

The collection, taken as a whole, will be an excellent and unbiased source of information and recreation. It will include as wide a selection as possible. Subjects and viewpoints will be covered in sufficient depth to meet anticipated and expressed needs. Selection of materials by the Library does not mean endorsement of the contents or views expressed in those materials. The collection, as a whole, will be sufficiently diverse to not promote causes, further movements, or endorse viewpoints.

Criteria for Selection

The following criteria will be used to select both physical and digital materials:

  • Reviews from professionally recognized sources
  • Date of publication
  • Significance of author, publisher, composer and/or artist
  •  Patron interest and recommendations
  • Price and availability budget
  • Contribution to a balanced collection

NCPL does not collect textbooks or self-published material for its general collection.

Criteria for Deselection

Limited shelf space and proper maintenance of a collection necessitates regular weeding of materials.  The process of deselection will be based on the guidelines set forth in CREW: A Weeding Manual for Modern Libraries. These guidelines consider condition, circulation, age, and accuracy of information when considering items for removal from the collection. Discarded materials will be given to the New Carlisle Friends of the Library for their book sale or recycled.

Cooperative Relationships

Since a library cannot possibly purchase every title desired by its patrons, NCPL will make available InterLibrary Loans at no cost to patrons. It also participates in Indiana’s Statewide Reciprocal Borrowing Covenant to allow access to materials at other area libraries.

Local History

The Local History Room is maintained as a non-circulating collection of materials relating to the history of New Carlisle, Olive Township, & New Prairie School District. This collection may include video, audio, photographs, newspapers, genealogy items, & select personal papers.  NCPL does not collect objects or memorabilia.

The Local History Room also provides space for people to digitize their own personal history .

Materials Reconsideration

The Library recognizes that many materials are controversial and that any given item may offend some patrons. The choice of library materials by users is an individual matter. An individual may reject certain items for themselves or their family, but they do not have the right to restrict access to these materials by others. Selection will not be made on the basis of any anticipated approval or disapproval, but on the merits of the work as it relates to the criteria listed.

The library cannot limit its selection to materials suitable for children and adolescents, but must consider its adult audience; therefore, some materials may be deemed by parents as inappropriate for their children. Since parents’ opinions differ and children of the same age differ greatly in levels of maturity, the library will not act as judge of what materials a child is mature enough to borrow. This responsibility remains with the parent.

A patron wishing to request that NCPL staff reconsider a specific title currently in the collection may submit a request in writing to the Director using the Materials Reconsideration Form. The Director will review the title and respond in writing to the patron. The patron may appeal the Director’s decision to the Board of Trustee who have the final decision making authority. All complaints about library materials are viewed in the context of the Collection Development and Management policy.

New Carlisle – Olive Township Public Library (NCPL) sponsors a Community Calendar on the Library website as a public service to provide information about events, attractions, meetings, etc. of interest to residents. NCPL does not sponsor or endorse the views of any individual, group, or event posted to the calendar.

The Community Calendar may be used to promote events that take place in New Carlisle, Olive Township, or the 46552 zip code.

Events must be:

  • Open to the public
  • Educational, social, cultural, or recreational events
  • Sponsored by a non-profit civic, social, charitable, fraternal, governmental, or educational organization

Events must not:

  • Include or advocate illegal actions or activities
  • Advertise for, or endorse, candidates for public office or a public question

Events that promote the community and multiple businesses, such as a craft/vendor fair or sidewalk sales, may be included in the calendar.

NCPL reserves the right to refuse to post any event at the discretion of the Library Director.

In order to fulfill its mission of public service the New Carlisle-Olive Township Public Library will make every reasonable effort to open to the public as scheduled, consistent with safe access for the public and staff.

NCPL will close, delay opening or close ahead of schedule when the weather becomes hazardous to the health or safety of the public and staff. Building emergencies may also constitute a need to close unexpectedly. Emergency and inclement weather closings will be authorized by the Director.  The Director will notify the President of the Board. The public will be notified through news outlets, social media, and at www.ncpl.lib.in.us.

In the event that NPUSC closes early due to weather conditions, NCPL should not be used as an afterschool option since it is possible that NCPL will also need to close early.

  1. All items accepted by NCPL as gifts (i.e. books, records, manuscripts, maps, photographs, etc.) become the property of the library.
  2. The procedure for donated materials is as follows:
    1. Review by staff for addition to the collection or for use in the Library.
    2. Remaining materials will be given to the Friends of the Library for use in their booksale.
    3. Items not in good condition or not sold by the Friends of the Library may be recycled or discarded at the discretion of staff or members of the Friends of the Library.
  3. NCPL welcomes monetary gifts and donations of stocks or bonds for the purchase of materials or in support of library classes and events. Unless otherwise specified in writing, all gifts are considered unrestricted.  Planned giving options include charitable gift annuities, life insurance, bequests, or estate plans. We recommend discussing these options with your attorney or financial advisor.

NCPL provides free, unsecured access to the Internet to connect the public to the world of ideas and information, and to provide equal access to that information for all individuals in the community. This policy applies to all use of NCPL’s Internet service, whether privately owned or Library-provided devices are operated.

Libraries are a traditional forum for the open exchange of information. Providing access to information available on the Internet does not constitute endorsement of the content by the Library. NCPL expressly disclaims any liability or responsibility arising from use of the Internet or information obtained through the Internet.

Library Practices

The Library does not retain browser history or personal information. The Library will not reveal the information sources or services individual users access unless required by law or court order.

NCPL’s technology includes a system that blocks or filters specific Internet sites. It protects against access by adults and minors to visual depictions that are obscene, child pornography, or harmful to minors. It diminishes the likelihood that searchers will inadvertently retrieve text or images that some may find offensive but does not eliminate that possibility. Filters sometimes block access to sites that users would consider both inoffensive and useful. Patrons have the right to request access to those sites.

In accordance with the Children’s Internet Protection Act, no one under the age of 18 is permitted to access computer sites, chat rooms or e-mail that contain obscene or sexually explicit material harmful to minors.

No one may disseminate or exhibit obscene material so that it can be observed by a minor. Library staff members may request that individuals cease to view or listen to works that threaten the safe and comfortable environment of the library or interfere with the conduct of library business, in accordance with NCPL’s Code of Conduct.

Patron Responsibilities

As with other library materials, individuals must accept responsibility for evaluating the content of resources they view, read, or listen to. Monitoring and any restriction of a child’s access is the responsibility of the parent or legal guardian. Patrons are urged to respect the sensibilities of others when accessing images that may reasonably be offensive to someone else.

Privacy while using the Internet in the library cannot be guaranteed. There exists a possibility of inadvertent viewing by others. Patrons handling financial transactions or other activities that require confidentiality do so at their own risk. The Internet is not a private environment and security of electronic communication cannot be guaranteed.

Each user is responsible for complying with copyright law and adhering to software licensing agreements, as well as all local, state, and federal laws including, but not limited to, those concerning fraud, privacy, or obscenity. Use of the Library’s Internet connection in an illegal, disruptive, or destructive manner may result in the loss of Internet or Library privileges.

Security for personal devices rests solely with the owner. Library staff members may provide guidance for accessing library materials and services, but they do not provide technical support.

Patrons are not allowed to download software onto the Library’s network or workstation hard drive. Downloading to an external device is permitted.

Resolution for Compliance with the Children’s Internet Protection Act

WHEREAS, New Carlisle-Olive Township Public Library is a library organized and existing under the provisions of IC 20-14; and

WHEREAS, The Board of Trustees of said library wishes to comply with rules and regulations promulgated by the Children’s Internet Protection Act (CIPA); and

WHEREAS, the Library has had Internet filtering software in full force with all updates since 1997; and

WHEREAS, the Library Board wishes to be in full compliance with CIPA and therefore be eligible for federal grants and USF discounts;

THEREFORE, BE IT RESOLVED by the Board of Trustees of the New Carlisle – Olive Township Public Library, New Carlisle, St. Joseph County, Indiana that on the 21st day of May, 2002 that the following existing and updated Internet Acceptable Use Policy be in full force and effect.

The New Carlisle-Olive Township Public Library (NCPL) welcomes public use of its facilities and meeting room to serve the community’s needs. Rooms are available on equal terms to all persons, regardless of their race, sex, color, age, beliefs, affiliations, or other protected characteristics or status. Granting use of library facilities does not imply approval by NCPL of the group that is meeting or the ideas presented at the meeting.

Library business and activities have priority for room bookings. Other groups may be moved or cancelled in order to accommodate library needs.

In case of emergency, inclement weather, or power outage, NCPL may be closed. Announcements will be made on WNDU and WSBT and on NCPL’s website and Facebook page.

Available Rooms

  1. Main Meeting Room – capacity of 127 theater style or 84 classroom style. A kitchenette is available with a sink, refrigerator, coffee pot, and microwave.  The room is equipped with a ceiling mounted projector for slideshows and presentations using either a laptop or Apple device. A microphone is available on request.
  2.  Activity Room – Capacity of 75 theater style or 40 classroom style. A 60” monitor is available to present from an Apple device. A sink and mini-fridge are available.
  3. Conference room – Capacity of 12. A 55” monitor is available to present using either a laptop or Apple device.
  4. Study Rooms – Each of two study rooms has a capacity of 4.

Room Fees

  1. Residents of Olive Township, including the Town of New Carlisle, may use the meeting rooms at no cost, unless they are using the room for direct sales parties.
  2. Non-profit and educational groups may use the room at no charge.
  3. Nonresident fees and fees for groups using the room for direct sales are $50 for the Meeting Room, $25 for the Activity Room.
  4. There is no fee for use of the Conference Room or Study Rooms.
  5. Fees will be paid when checking in.
  6. Any group that does not return the room to its original condition may be charged a $50 cleaning fee.
  7. Damage to the room will be billed at cost.

Room Use

  1. Adults over the age of 18 are able to book meeting rooms. The adult booking the room must be present to check in and is the responsible party.
  2. Rooms may be booked online, in person, or by telephone no more than 90 days in advance.
  3. Groups/Individuals may use the meeting and study rooms on regular open days during regular open hours.
  4. Alcoholic beverages are prohibited.
  5. No open flame, glitter, or confetti.
  6. Tape, sticky substances, thumbtacks, etc. may not be used to affix signs or decorations to the drywall.
  7. Rooms must be vacated 15 minutes prior to the time the library closes.
  8. An individual reserving the room for an organization shall accept financial responsibility for any damage to library property incurred during a meeting or in connection with their use of the facilities.
  9. NCPL’s Patron Behavior policy applies to use of rooms.
  10. Admission may not be charged; collections or donations may not be accepted.
  11. Equipment, supplies, or personal effects may not be stored at the Library; items left behind are not the responsibility of NCPL.
  12. Meeting rooms must be returned to the state in which they were found. A vacuum and basic cleaning supplies are available for use.
  13. Meetings shall conform to all local, state and federal laws.
  14. Children and teens using a meeting room must be supervised by adults.

Publicity

Groups or individuals using the meeting rooms may not imply that the event is sponsored, cosponsored, or endorsed by NCPL in any such advertising or publicity material and must include a disclaimer to this effect.

Groups and organizations may use the street address of the library as the location of the event, and a line stating, “…at the New Carlisle-Olive Township Public Library” The name, address, or telephone number of NCPL may not be used as the official address for the group.

Groups using the meeting rooms may not instruct their invitees to contact NCPL for information regarding non-library sponsored events. Library staff is unable to relay messages or transfer telephone calls to patrons or meeting room guests except in the case of an emergency.

Staff Photography and Video and Audio Recording

NCPL staff often take pictures or shoot videos at library events to use in NCPL publicity materials, on our website, and social media. The library reserves the right to document its services and the public’s use of our library. Official representatives of NCPL may take photographs, videos, or use other recording devices within the library for NCPL purposes. These photographs and videos may be copied, displayed, and published (including on any NCPL or Friends of the Library web presence) for such purposes as promotion, publicity, and news to inform the public about the library.  All such photography and audio and video recording will be in accordance with library procedures.

If individuals do not wish us to use a picture or video of them or their child, they should tell a staff member prior to the event.

This policy extends to photographs and filming by NCPL staff at Friends of the Library events and at library events in the community.

Individual Photography and Video and Audio Recording

Persons photographing, video or audio recording on NCPL premises have the responsibility for obtaining the necessary releases and permissions from persons who are to be photographed, video or audio recorded. Taking photographs or video or audio recordings of a minor, an individual under the age of 18, requires the permission of the minor’s parent or guardian.  NCPL undertakes no responsibility for obtaining these releases.

Community organizations holding scheduled events or meetings in the library study or meeting rooms may arrange for their own photography or video and audio recording of their event. Such photography and recording is restricted to the space reserved by the group and the group is responsible for any necessary releases and permissions.

Commercial Photography

NCPL does not permit commercial photography or filming. Any exception requires the express written permission from the Library Director.

Video Surveillance

NCPL strives to maintain a safe and secure environment for its staff and patrons. In pursuit of this objective, selected public areas of the library premises are under video surveillance and recording. Signs informing the public of video surveillance are posted at library entrances.

Images will not be routinely monitored in real-time, nor reviewed by library staff, except when specifically authorized by the Director or Assistant Director.

Video image recordings will be used to identify the person or persons responsible for Library policy violations, criminal activity, or actions considered disruptive to normal Library operations.

Video records may be used to assist law enforcement agencies in accordance with applicable state and federal laws.

Video recordings of incidents can be retained and reviewed as long as considered necessary by the Library Director.

Images may be shared with other Library staff to identify person(s) suspended from Library property and to maintain a safe and secure environment.

While it is recognized that video surveillance will not prevent all incidents, its potential deterrent effect, and resource as a means of identifying and prosecuting offenders is considered worthwhile.

Public Forum

The NCPL Board will conduct its meetings in compliance with the Indiana Open Door Law (IC 5-14- 1.5) with board meetings open for public observation and recording.

While not required by law to allow the public to speak at meetings, the Board values the ideas and insights of constituents and will allow 15 minutes of each meeting for a public forum. Persons will be allowed to speak only if they have completed a Request Form and returned it to the Director or a board member prior to the convening of the meeting.

The board president will divide the 15-minute forum segment by the number of persons who have requested to speak to determine the amount of time allocated to each person. The board president will then call on those persons one at a time to stand and address the board for no more than the allocated time. No person may present orally or discuss at any meeting of the Library Board any charges or complaints against employees of NCPL without first presenting such charges or complaints to the Library Board through the director, in writing, signed, and verified by the person or group making such a charge or complaint.

The Board will not respond at this meeting to questions, requests for information or requests for action. Appropriate response may be made at a later time after board members have sufficient opportunity to consider and deliberate on the issue.

Constituents will not be allowed to comment during other portions of the board meeting unless comments are specifically requested by the Board. Board members are available to hear from constituents outside the meeting.

Public Records

The following public records are exempt from the disclosure requirement, IC 5-14-3-4:

  1. Personnel files of Library employees and files of applicants for employment except for:
    1. The name, compensation, job title, business address, business telephone number, job descriptions, education and training background, previous work experience, or dates of first and last employment of present or former officers or employees of the library.
    2. Information relating to the status of any formal charges against the employee; and,
    3. The factual basis for a disciplinary action in which final action has been taken and that resulted in the employee being suspended, demoted, or discharged.
    4. However, all personnel file information shall be made available to the affected employee or the employee’s representative. General personnel information on all employees or for groups of employees, without individual names, may not be excepted from disclosure.
  2. Administrative or technical information that would jeopardize a record keeping or security system.
  3. Computer programs, computer codes, computer filing systems, and other software that are owned by the library or entrusted to it.
  4.  Records specifically prepared for discussion or developed during discussion in an executive session under IC 5-14-1.5-6.1.
  5. The identity of the donor of a gift made to the public agency if the donor requests non-disclosure of his identity as a condition of making the gift or after the gift is made, the donor or a member of the donor’s family requests nondisclosure.
  6.  Library records which can be used to identify any Library patron.
  1. The Library does not provide child care or supervision of children on the property.
  2. The Library is not responsible if a child leaves the Library unattended.
  3. Responsibility for the welfare and the behavior of children at the Library rests solely with the parent or guardian. Library staff cannot assume responsibility for the safety and welfare of unattended children.
  4. Children in Kindergarten and younger must be accompanied by and actively supervised at all times by a caregiver who is at least 13 years old.
  5. Children in 1st-3rd grade must have a caregiver, who is at least 13 years old, in the Library.
  6. Children who violate the Code of Conduct policy may be asked to leave the Library. If the child is unable to leave the Library without an adult, he/she should not be in the Library unattended.
  7. Unattended children should have the telephone number of a parent or caregiver who can assist them in an emergency.
  8. All patrons, including children, are required to leave the building at close.
  9. If children inform staff at closing that they do not have a way home, staff will help them call a parent/guardian. If they cannot reach the parent/guardian, or the parent/guardian cannot arrive within 10 minutes, the police will be notified.
  10. At least two staff will remain with the child.
  11. Under no circumstances will staff give a child a ride home.
  12. Staff will fill out an incident report.